How To Organize Your Paperwork

Many people have a huge challenge coping with the incoming paperwork. (Whatever happened to the paperless office?).

Paperwork lands on your desk and somehow finds its way into your in-tray. Eventually the in-tray becomes so high it explodes and ends up all over your desktop. That's because you avoided taking action on those messy pieces of paper the moment they arrived. Now you have no option but to sort through the explosion and tidy up the pile or actually do something with the paperwork.

It's also frustrating when you need to search through the pile to look for information someone has asked you about. Many times I've contacted people to follow them up and I can automatically picture their desktop as they search their in-tray for the information I've sent them.

How can a pile of paper cause you so much stress? If only you could organize the paper so that it would disappear! Looking at it is enough to raise anyone's blood pressure. Well here are a few organizing tips to help you tame the paperwork.

Purchase a large vertical wire step file (available from stationers)

Sort through your in-tray/s or piles and organize the paperwork into similar categories, ie.

Correspondence

Reading

Clients

Invoices

Staff

Label manila folders with the above categories.

Place folders into step file.

Now you'll have all your work to do sitting in manageable files. It's much more effective than shuffling piles of paper.

This simple but practical device saves my accountant 2 hours per week. Do you know what that means to an accountant who charges out at $100 per hour?

Save Two Hours / Week @ Hourly Rate of $200

2 HRS/WEEK = $200

= 8 HRS/MTH = $800

= 96 HRS/YR = $9,600

You don't need to be an accountant to understand the significance of saving a small amount of time and the impact it has overall. It's always the little things in life - the one percenters which make the difference.

About The Author

Lorraine Pirihi is Australia's Personal Productivity Specialist and Leading Life Coach. Her business The Office Organiser specialises in showing small business owners and managers, how to get organised at work so they can have a life! Lorraine is also a dynamic speaker and has produced many products including "How to Survive and Thrive at Work!"

To subscribe to her free ezine visit www.office-organiser.com.au

This article may be reproduced providing it is published in it's entirety, including the author's bio and all links. For further information please contact Lorraine Pirihi; [email protected]

In The News:

Organizing Toolkit  United Federation of Teachers
Organizing Money and Transforming Movements  The Center for Law and Social Policy
Organizing  NYS PEF

Finish in Style - Organizing Works!

One of my mother-in-law's many oft-quoted and wise declarations was... Read More

Until We Go Paperless

From time to time I hear this question from an... Read More

Home Organizing Tips & Gizmos

Staying organized can be a constant battle. The following organizing... Read More

Can You Make a ?Torpedo? Out of Personal Junk? How to Optimize What You Have

"Junkyard Wars," a TV series showed two teams of experts... Read More

Making Space - Letting Go of Clutter

To make room for new things to come into you... Read More

5 Reasons to Organize Your Home Today

Home organization isn't just for neat-nicks or those drawn toward... Read More

Its Time To Clear Out! Clutter Busting For Every Aspect Of Your Life

'A well-ordered life is like climbing a tower; the view... Read More

Give Up Control to Get Control

For some reason, Americans think they have something to prove... Read More

Addiction to Clutter

Clutter is a big problem for many people. At a... Read More

Organizing for Today, Tomorrow and the Next Day

Getting organized is hard. If it weren't, we wouldn't put... Read More

Lightening The Load

When I tell people what a FREEING experience moving is,... Read More

Getting Organized For The New Year - Part 2

In part 1, we discussed a system you could use... Read More

Time for a Clean Out

Time has flown. It's been six months since you came... Read More

Do You Have Scatter-Brain-Itis?

In your quest to get 'up and running' so to... Read More

Clutter & Creativity

Take a look around you right now. Look away from... Read More

Organizing Solutions for the Disorganized Entrepreneur

After more than 20 years as an entrepreneur and a... Read More

Clutter is Postponed Decisions?

Do you ever sit down at your desk buried in... Read More

Effective Closet Cleaning Tips - Let Go of More Than Skeletons

I know I have a problem when I have to... Read More

Compartmentalize

The word "compartmentalize" means to separate into distinct parts. I... Read More

5 Easy Steps to Making Housework More Manageable

Sometimes the task of keeping a clean, tidy house just... Read More

Heres A Great Way To Organize Your Work From Home Office Virtually

How to do keep track of all you have to... Read More

Oh No, Not Another Interuption, How To Deal With Everyday Distractions

Every day I find junk mail waiting for me, whether... Read More

The Organized Move: Unpacking with a Plan

(This is the third in a series of three articles... Read More

Organization Tips - How to Set Up Your Database

What's in a Name?Everything.What do you do with all the... Read More

How Long Do I Need to Keep This? - A Guide to Receipts, Statements and Financial Clutter at Home

In most homes, paper causes clutter. And it seems to... Read More