1-2-3 Sort

Article excerpted from the new book, "How to Do Space Age Work with a Stone Age Brain" by Eve Abbott

1 - 2 - 3-SORT!

Every time you start to clean up your office so you can work better instead of harder-that big backlog of information is just too overwhelming. Sorting can actually put you into a better working space in very short time!

The good news is you don't have to do it all at once. Use the first cut to trash, recycle, shred, and archive leaving just the items requiring Action on your part.

Now do the Action sort beginning with your desktop, desk drawers, then, wall mount shelves or cupboards at your desk. You'll have a clean Action zone to put these items back in better working order. Then, it's 1 - 2 - 3-SORT!

Sort and only sort-no reading a newsletter or making one quick call. Also, work for two hours or less, take a break, then, finish it off with another two hours at the most. Otherwise, our stone age brains overload and start putting things in the wrong place. There are three essential Action domains: 1) to Do 2) to Read 3) to File.

TO DO: In the to-Do domain there are some basic categories: Call, Pay, Sign, Schedule, Correspond, Read, Review, Write, Research, etc. Everyone has unique information categories in their work and lives, but, these will get you going and you can add Actions as your piles take on definition and turn into Action files.

When a piece of info is sticking to your fingers, ask yourself: Am I past the due date? Trash or if you need other info from it, file it. Will anyone care if I do or don't do this? If not, why spend time on it? Trash

Do I really need to do this? If no-trash. If yes, into an Action file and calendar it.

TO READ: Set up magazine files to sort your reading material as it arrives. Label these by topic, project or subscription. Do not read anything yet! This the time to decide which articles are really worth your time and energy to read.

First, scan the table of contents for relevant articles and ask these questions: Is this out of date? (If older than 3 months it has to be a classic to be timely) Is this significant in my current work/life? Do I have time to read it? Or, Do I have more important stuff to read that I can't get to?

Once you triage your incoming newsletters, and magazines to decide which are the keepers; cut out and staple only those articles, and discard the rest. This will shrink your reading pile from three feet to three inches!

Keep the trimmed articles in a file you can take with you to read in bits of in-between time. If you decide to keep for further reference, sort them into your magazine files.

TO FILE: Your first choice is to separate out your personal from your business filing. Then, it's 1 - 2 - 3-SORT in filing as well. 1) File in this year's current filing system 2) File into archive file boxes (financial/legal audit trail) 3) Scan into electronic document storage (put it all on CD!)

If you don't have a filing system, check out the cost-effective Home and Small Business File Kits that I use in my own business, which makes it easy for me to guarantee your satisfaction. (www.organize.com)

Current business filing domains:
People: clients, staff, teams, vendors
Things: projects, programs, products, property
Administration: the business of doing business.

Current personal filing domains:

Personal/Family
Household
Finances/Insurance

Place only current years records into your office filing system. Archive filing can be boxed and kept out of your office in a secure dry storage place-you just need to maintain it.

Now, you can manage your information more successfully at work and at home. Just do it, 1 - 2 - 3-SORT!

You'll find more free time-saving tips at http://www.organize.com

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Licence of Hajj organizers body cancelled  The NationISLAMABAD - The Ministry of Commerce has cancelled the licence of Hajj Organisers Association of Pakistan (HOAP), a representative organisation of over 800 ...
Lakers fan organizing protest outside Staples Center  thescore.comLos Angeles Lakers fans are preparing to stage a protest to voice their their displeasure with the organization. A fan announced Wednesday on the Lakers ...
Show must go on for Cellcom Green Bay Marathon runners, organizers  Green Bay Press GazetteFlooding and rain wasn't going to stop everyone from competing at the Cellcom Green Bay Marathon on Sunday.
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How to create and customize folders on an iPhone to organize your apps  Business InsiderYou can easily create and customize folders on your iPhone to organize apps. Here's how to create a folder on an iPhone and adjust or rename it.
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19 Closet Organizers So Clever, You'll Never Be Able to Live Without Them Again  POPSUGARThere's never really a time where cleaning out my closet isn't on my to-do list. Ever since I started sharing one with my boyfriend, it's been a total.
The New Secession  The AtlanticResidents of the majority-white southeast corner of Baton Rouge want to make their own city, complete with its own schools, breaking away from the ...
Gaza organizers cancel protests along Israel border  ArabnewsGAZA CITY, LONDON: Organizers canceled the main weekly protests along the Gaza-Israel border on Friday, for only the second time in more than a year.
Bernie Sanders organizing event scheduled in Ambridge - News - The Times - Beaver, PA  The TimesU.S. Sen. Bernie Sanders' presidential campaign will hold an organizing kick-off event in Ambridge on Saturday.The kick-off will take place at 2 p.m. at the Duss ...
True North Organizing Network Hosting a Town Hall on Transitional Housing Tomorrow  Redheaded BlackbeltTrue North Organizing Network is hosting a Town Hall, “The Changing Face of Transitional Housing: Moving Toward Solutions.” The event will be held Saturday, ...
1st tropical system of 2019 Atlantic hurricane season may form early this week  AccuWeather.comAn area of showers and thunderstorms to the north of the Bahamas has a small window to organize into the first named tropical system of the 2019 Atlantic ...
LETTER: Organizers thankful for support of Orillia's Choice Awards  OrilliaMattersOfficials 'greatly appreciate, celebrate and thank' the sponsors, participants and attendees.
Riot Games Walkout Organizers "Disappointed" in Lack of Policy Change  Hollywood ReporterAfter more than 100 Riot Games employees staged a walkout early this month to protest the company's culture and forced arbitration policy against former ...
Around Town helps organize your home with Sanem  WGN TV ChicagoSanem D'Angelo has been helping people with their organizing adventures for the past decade. She helps take what some people may consider an ...
Vancouver mulls legal action against 4/20 organizers  Vancouver SunThe city voted in favour of studying options to recover costs, including whether to sue the organizers.
Kano FA Election: Aspirant makes allegation against organizing committee  Daily Post NigeriaA top contender for Kano Football Association chairmanship job, Alhaji Salisu Rabiu, on Sunday, raised alarm over alleged plot by the local FA organizing c.
Search organizers recruiting volunteers to help recover items from Caddo Mounds site  KTREALTO, TX (KTRE) - A group of volunteers is organizing a search for museum artifacts, personal items, and other debris that was scattered after a tornado tore ...
Organizers gear up for second annual Central Coast Airfest  KSBY San Luis Obispo NewsYour browser does not currently recognize any of the video formats available. Click here to visit our frequently asked questions about HTML5 video.

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