1-2-3 Sort

Article excerpted from the new book, "How to Do Space Age Work with a Stone Age Brain" by Eve Abbott

1 - 2 - 3-SORT!

Every time you start to clean up your office so you can work better instead of harder-that big backlog of information is just too overwhelming. Sorting can actually put you into a better working space in very short time!

The good news is you don't have to do it all at once. Use the first cut to trash, recycle, shred, and archive leaving just the items requiring Action on your part.

Now do the Action sort beginning with your desktop, desk drawers, then, wall mount shelves or cupboards at your desk. You'll have a clean Action zone to put these items back in better working order. Then, it's 1 - 2 - 3-SORT!

Sort and only sort-no reading a newsletter or making one quick call. Also, work for two hours or less, take a break, then, finish it off with another two hours at the most. Otherwise, our stone age brains overload and start putting things in the wrong place. There are three essential Action domains: 1) to Do 2) to Read 3) to File.

TO DO: In the to-Do domain there are some basic categories: Call, Pay, Sign, Schedule, Correspond, Read, Review, Write, Research, etc. Everyone has unique information categories in their work and lives, but, these will get you going and you can add Actions as your piles take on definition and turn into Action files.

When a piece of info is sticking to your fingers, ask yourself: Am I past the due date? Trash or if you need other info from it, file it. Will anyone care if I do or don't do this? If not, why spend time on it? Trash

Do I really need to do this? If no-trash. If yes, into an Action file and calendar it.

TO READ: Set up magazine files to sort your reading material as it arrives. Label these by topic, project or subscription. Do not read anything yet! This the time to decide which articles are really worth your time and energy to read.

First, scan the table of contents for relevant articles and ask these questions: Is this out of date? (If older than 3 months it has to be a classic to be timely) Is this significant in my current work/life? Do I have time to read it? Or, Do I have more important stuff to read that I can't get to?

Once you triage your incoming newsletters, and magazines to decide which are the keepers; cut out and staple only those articles, and discard the rest. This will shrink your reading pile from three feet to three inches!

Keep the trimmed articles in a file you can take with you to read in bits of in-between time. If you decide to keep for further reference, sort them into your magazine files.

TO FILE: Your first choice is to separate out your personal from your business filing. Then, it's 1 - 2 - 3-SORT in filing as well. 1) File in this year's current filing system 2) File into archive file boxes (financial/legal audit trail) 3) Scan into electronic document storage (put it all on CD!)

If you don't have a filing system, check out the cost-effective Home and Small Business File Kits that I use in my own business, which makes it easy for me to guarantee your satisfaction. (www.organize.com)

Current business filing domains:
People: clients, staff, teams, vendors
Things: projects, programs, products, property
Administration: the business of doing business.

Current personal filing domains:

Personal/Family
Household
Finances/Insurance

Place only current years records into your office filing system. Archive filing can be boxed and kept out of your office in a secure dry storage place-you just need to maintain it.

Now, you can manage your information more successfully at work and at home. Just do it, 1 - 2 - 3-SORT!

You'll find more free time-saving tips at http://www.organize.com

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The Best Makeup Organizers on Amazon, According to Hyperenthusiastic Reviewers  New York MagazineHere at the Strategist, we like to think of ourselves as crazy (in the good way) about the stuff we buy, but as much as we'd like to, we can't try everything. Which is ...
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10 Cargo, trunk and truck organizers  DrivingMake the most of your vehicle's storage space, and keep the mess contained.
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Boston Calling organizers reveal new details about Memorial Day Weekend shows  The Boston GlobeBoston Calling organizers revealed new details Tuesday regarding its 10th festival — taking place Memorial Day Weekend, May 24-26. Twenty One Pilots ...
Independent film festival builds home for Palestinian cinema in Haifa  Al-MonitorIn Israel's Haifa, an independent film festival showcases Palestinian and Middle Eastern films in an effort to create a local artistic hub and reconnect the coastal ...
Organizers and city prepare for 36th Annual Hal’s St. Paddy’s Day Parade  WLBTJACKSON, MS (WLBT) - Excitement is building, as we're only two days away from Jackson's big street party, Hal's St. Paddy's Day Parade and Festival.
SEAG organizers find new venues; MOA back as host  manilastandard.netOrganizers are finally resolving the need to find additional venues that will be held in the coming Southeast Asian Games. Lake Caliraya in Laguna Province, ...
Boston organizers serve the community In honor of Black Panther...  LiberationThe Day of Unity was not merely a depoliticized charity event, but a celebration of Black History Month, the Black Panther Party's famous survival programs, and ...

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