Create A Working Mail Center

I talk about the mail a lot in my newsletter, Organewz, and to my clients. I write about it again because I have seen so many people still without one place for their mail. The worst part is the anxiety that goes along with not knowing where a bill or water shut off notice is! It is just too nervewracking!

Here is how to create a complete mail center. Include the following (altogether in one spot):

1. large table for sorting

2. Trashcan

3. Folder or wall pocket labeled "bills". Inside this folder or wall hanging pocket, I like to have two folders for bills due at the beginning of the month 1-15 and bills due towards the end of the month 15-30. Many companies will allow you to schedule your bill due dates. That makes it easy to consolidate them either in the beginning or end of the month.

4. A "Pending" folder or a tickler file. Designate one place for those little scraps of paper, such as wedding invitations, appointments to schedule, and information to enter into the computer.

A tickler file includes slots for each day of the month 1-31, and each month of the year, Jan-Dec. That way, you can place each scrap of paper on a specific day of the year. That gives a definitive time and date for taking action on the "pending" items. (check out the product link below)

If you choose to have a general pending file, look through the file every so often (depending on how pressing the tasks are) and take action.

The thing that is wonderful about a tickler file, is that both "hot" and "warm" tasks can go into it, and if you review your next day's tasks, you will not forget to complete the tasks.

With a general "pending" or "now" folder, it is easier to forget to look through the file and take action.

You can also paperclip these scraps into your calendar, just be wary of the papers falling out or creating too much bulk.

5. To File- for mail coming in that doesn't require any action, just put it in the "to file" basket or hanging wall pocket. When it gets full, take the time to file the papers away. Another use for this category is to put the stubs after you've paid your bills in the "to file" pile. Or you can file them straightaway after bill paying. It depends on your energy levels!

You do need to have a file system intact. (stay tuned for the next issue of Organewz). If you do not currently have a file system, start separating your papers using manila folders. Label the folder using a title you would think to look back on. So if you just got your lawn cut, for example, don't label the folder by the lawn company. Not many people even know the name of their lawn company! Just label the folder, "lawn" or "home maintenance".

6. Medical reimbursements- I include this category as an optional one, depending on your insurance company. Some people have the arduous task of having to submit receipts to their medical insurance company. Believe me, this can involve a lot of paper. If this speaks to you, keep another wall hanging pocket for medical reimbursements in your mail center.

7. Outgoing Mailbox-one really wonderful item to include in your mail center is an outgoing mail box. All this means is for you to pickup an attractive box and put scissors, envelopes, scotch tape, stamps, return address labels, and pens inside of it. Having an outgoing mailbox makes paying bills easier because everything you need is onhand in one location!

Review- After the mailperson comes, pick up the mail onto your mailsorting table. Throw out the junk mail immediately. Open the rest of the mail. Put the items not requiring any action in the "to file" pocket. Put the bills in the "bills" pocket. The medical receipts in the "medical receipts" pocket. Any other piece of paper requiring action goes into your tickler file or paperclipped in your calendar to complete on a certain date.

It is my hope that by creating a mail center, you can continue to wage your war on clutter and gain the balanced life that you so deserve.

Rebekah Slatkin is a professional organizer dedicated to getting people organized through hands-on decluttering sessions, teleconferencing, coaching, and her website http://www.best-organizing-products-supers tore.com

Visit http://www.best-organizing-products-supers tore.com and subscribe to Organewz, her ezine dedicated to organized living and get organizing tips- free.

In The News:

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Organizers for Canceled Canadian Music Festival Roxodus File for Bankruptcy  BillboardOrganizers behind the canceled Canadian Roxodus Festival has filed for bankruptcy with nearly $14 million (USD) owed to creditors.
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Chincoteague brewery owner, Manna Cafe organizers take top honors at Chamber event  Delmarva Daily TimesThe Eastern Shore of Virginia Chamber of Commerce named its Citizen and Business Person of the Year.
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Kuwait- US Embassy to organize second day for student visa issuance - Amb.  MENAFN.COM(MENAFN - Kuwait News Agency (KUNA)) KUWAIT, July 20 (KUNA) -- The US Embassy in Kuwait will organize a second day for student visa issuance on ...
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Father David Garcia Reflects on Decades of Pastoring, Organizing, Serving San Antonians  Rivard ReportFather David Garcia is often celebrated for his fundraising skills. But he takes pride in his organizing and priestly accomplishments as well.
Lewisporte Regional High School graduate organizing event for Class of ‘73  The Southern GazetteAlthough he doesn't call it an official high school reunion, Marshall Dyke would like to get together in August with his classmates who graduated from Lewisporte ...
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NLRB: Fighting During Union Organizing May Be Protected  The National Law ReviewNational Labor Relations Board NLRB reminded employers that they must tolerate a certain degree of heated discourse during a union organizing campaign ...
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Woodstock 50 Organizers Are Optimistic but Vague Before Town Meeting  VarietyWoodstock 50 organizers were optimistic but vague before a town meeting to determine whether the festival can go ahead in Vernon, N.Y..
INIC to organize 12th Intl. Nanotech Festival in October  Mehr News Agency - English VersionTEHRAN, Jul. 20 (MNA) – The 12th International Nanotechnology Festival, Iran's largest nanotech exhibition, will be held early October, showcasing the latest ...
Organizers place condition on media coverage of Maxime Bernier's Guelph appearance  GuelphTodayDue to local organizers placing a condition on media coverage, GuelphToday will not be attending the event.
Carnival 2019 Organizers Say 'Thank You'  The Voice St. LuciaEvents Company of St. Lucia Inc., the organizer of Carnival 2019 has issued a big thank you to all those who made the just concluded event a success. “I want to ...
Hu Chunhua presides over 2nd plenary meeting of CIIE organizing committee in Beijing - Xinhua | English.news.cn  XinhuaChinese Vice Premier Hu Chunhua (C, back), also head of the organizing committee of China International Import Expo (CIIE), presides over the 2nd plenary ...
Phoenix couple in viral police video criticizes release of Tempe DUI video  AZCentralThe couple behind a viral Phoenix police video is criticizing Tempe police after it released body-camera videos showing the arrest of Dravon Ames in October ...
As The US Debates “Concentration Camps,” These Jews Are Trying To Actually Shut Them Down  BuzzFeed News"My whole life I've been told these stories by my community," said one young Jewish activist. "Those alarms are going off in my head.”
Neighbors organize to get more sidewalks in The Nations  WKRN News 2NASHVILLE, Tenn. (WKRN) — Jennifer Petsche takes a walk near her job in The Nations every day. “You're walking in the street, hoping and praying,” Petsche ...
Mamby on the Beach 2019 canceled due to environmental factors  WLS-TVMamby on the Beach, one of Chicago's many music festivals, is canceled this year, organizers announced in a tweet on Friday.
Retired businessman organizing free events for families in North Georgia  WTVCA retired businessman in Rocky Face is giving back to the community by organizing free events for families. In this week's Pay It Forward, Jessica Harthorn ...
US Open organizers seek for solution to get Cori Gauff into the main draw  Tennis World USACompeting in only the third main draw on the ITF junior level, the 13-year-old Cori Gauff reached the final at the US Open in 2017, beating five rivals in straight ...
Organizers: MCH Rummage Sale a go despite flood losses  Blair Enterprise PublishingSpring flooding at the Washington County Fairgrounds may have destroyed their tables, clothing racks and other supplies, but organizers of the annual Memorial ...
India: Maharashtra grape growers to organize marketing efforts under federation  Fresh Fruit PortalTable grape growers in the state of Maharashtra could soon be boosted by the formation of a federation which would improve marketing efforts, according to the ...
Groom Day organizers make changes around Groom ISD construction project  abc7amarillo.comWork on updating Groom Independent School District is progressing as the town is preparing for its annual summer extravaganza. Since many of the Groom Day ...
Connecticut Families: Professionals organize warehouse of donations for families transitioning from homelessness  WTNH.comEvery summer, the Connecticut chapter of NAPO - the National Association of Productivity and Organizing Professions - embarks on a makeover project.

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