The Importance Of Email Backup

Viruses, software failures, power failures, human errors, hard drive failures are only a few examples of what could destroy the data on a hard drive, including all documents, pictures, emails and other files!

Most home computer users don't need an expensive backup solution; as they only need to burn the folders with important documents and pictures to a CD-RW from time to time; this ensuring that in case of a disaster they can easily get them back.

Togeder with documents and pictures, it's a critical operation to save the emails, attachments, address book and other important data from within the email client; otherwise in case of a computer problem the user will find himself in the impossibility to get them back, and this can be a really unwanted situation especially for webmasters or people who rely on their emails. Unfortunately many people actually start to do backup copies only after they lose data.

This article will explain how one can create a Outlook Express Backup copy ( as Outlook Express lacks a backup function ) This email program is usually installed with the Windows operating system and is probably among the most commonly used email programs today. While using Outlook Express is fairly easy, finding and backing up the emails can be a little more complicated. Since there are a large number of files and folders on a computer running Windows, the first problem is to find the files containing the emails. Outlook Express stores emails in .dbx files and there might be several different dbx files depending on how many email folders you have created in Outlook Express. If you are using Windows 98, you can probably locate your emails somewhere in the Windows directory. In Windows 2000 and XP, emails are usually stored somewhere in the user data or application data folder.

The easiest way to find out exactly where your emails are stored is to start Outlook Express, go to the Tools menu, and open the Options dialog box. In the Options dialog box, select the Maintenance page and click the Store Folder button. Here you can find the path to the folder containing your emails. To open the folder, copy the path and paste in the address field of the Windows File Manager. You should see a number of .dbx files and possibly some other files, too.

After locating the email folder, you can simply select all the files and press Ctrl-C. Then open the folder where you want to keep the backup copies (on another hard disk, a DVD or a network drive, for example) in Windows Explorer, and press Ctrl-V.

To backup the Address Book, you can follow these steps:

  • Select Tools | Address Book... from the menu in Outlook Express.

  • Choose File | Export | Other Address Book... from the address book's menu.

  • Select Text File (Comma Separated Values) as the export format.

  • Click Export.

  • Select the location you want to export your address book to using the Browse... button.

  • Give your backup copy a meaningful name.

  • Click Next.

  • Select the fields you want to include in your backup.

  • Finally, select Finish.

  • Click OK.

  • Click Close to end the process (successfully, I hope).

Additionally, there are several email backup utilities which can make the backup operation much easier. Outlook Express Backup Genie is one piece of software that can offer peace of mind by creating compact backup copies of emails, attachments, address book, signatures, blocked list, mail rules and settings periodically. The difference between using a automatic email backup utility and manual backups, is that the first can be scheduled to create backups quiet in the background at specified time intervals, and that it will include all email information ( signatures, blocked list, etc ) which otherwise would be more difficult to save. Also if ever the backup is needed, the application will ensure that the restore process is made smoothly. And, it works with top 9 popular email clients. The downside of using a automatic email backup utility is that it costs money, usually about 20-30 USD as one time payment, while the manual backups are ofcourse, free.

The conclusion is that either manual or automatic, backing up emails is a critical operation for every computer user that would regret losing them.

A trial copy of Outlook Express Backup Genie can be found at: http://www.amicutilities.com/outlook-express-backup/

About The Author

Alexandru Marias; [email protected]

This article will explain how one can create a Outlook Express Backup copy

In The News:

My Algorithm Makeover  The New York Times
Swim-Dive Wraps Day Two at Houston Invites  Georgia Tech Official Athletic Site

The Newbies Guide to Personal Computer Maintenance

When you turn on your computer, does it act like... Read More

Dynamite Comes in Small Packages - Tiny Personal Audio MP3 Players Pack Powerful Music Enjoyment

MP3 players are Hot! Playing music has come a long... Read More

What?s the Difference Between Plasma TVs and LCD TVs?

Plasma and LCD TVs are the latest trend in home... Read More

Enhanced Web Browsing With Toolbars

As the Web grows more crowded and just plain "noisy"... Read More

Printing Multiple Copies of Photos

I do a holiday letter every year and send them... Read More

The Help Desk

When you think of a help desk, what do you... Read More

Three Things You Can Do to Keep Your Computer Running at Maximum Performance

Although there are many things that can affect the performance... Read More

Advantages and Guidelines of Automated Testing

"Automated Testing" is automating the manual testing process currently in... Read More

Cisco CCNA / CCNP Certification: OSPF ASBRs Explained And Illustrated

When I first started studying for my CCNP, some of... Read More

USB Drives - What to Look For in a USB Device

Those small USB drives have so many names, pocket drives,... Read More

Learning To Navigate Ciscos Online Documentation

When studying for your Cisco CCNA, CCNP, or CCIE exam,... Read More

Windows Task Manager in English

You use Ctrl+Alt+Del to see what's running on your PC,... Read More

SOBIG.F Virus Promises Ill Be Back

On 21 August 2003 Symantec Security Response upgraded the W32.SOBIG.F... Read More

Bluetooth Technology: Tips for Buying Headsets or Headphones

The technological horizon has always got something new to offer,... Read More

Cisco Certification: What To Expect On Exam Day

Cisco Certification: Taking Your First Certification ExamYou've studied hard; you've... Read More

This Page Cannot Be Displayed ? What to Do When Your Internet Breaks

The DNS (Domain Name System) servers are what your computer... Read More

Connect Your IPAQ to Linux

Choose Not To ConformPalm pilots and pdas are constantly growing... Read More

Basic Diagnosis Guidelines for Your PC

Simone is exasperated. She has to work on her university... Read More

Make Windows XP Run Faster!

A friend told me: "My computer startup seems to be... Read More

A Beginners Guide to Avoiding Viruses

"Aaaaaahhhhhh! I've been invaded by a virus!" Getting a virus... Read More

Nephrology and Dialysis For a PDA

Saving Lives With A Pocket PCFree medical downloads can be... Read More

PC Tools Youd Never Think You Need

Do you use Windows standard uninstall feature? How do you... Read More

Deleting and Destroying Data Forever

Peoples' private information needs to stay private, even after it... Read More

15 Good Programming Habits

1. Before sitting down for coding, you must have formal... Read More

Freezing - Time To Warm Up Your PC

Freezing is also known as crashing or hanging. It's frustrating.... Read More