Mail-merging: The Principles

About mail-merging

Mail-merging is the process of merging variable data and fixed text.

Using mail-merging, you can create individualised letters, envelopes, labels and other documents without having to laboriously create each individual one.

Mail-merging naturally fulfils one of the DfES's conditions of reducing the administrative burden on teachers, namely that when data is inputted into a computer system it should be right first time. One of the aspects of this principle is that computer data should not have to be re-entered in order to generate a different view of it.

Examples of mail-merging

The "right first time" principle can be illustrated by the number of different kinds of document that you could create using one set of data consisting of school names and addresses and Head teachers' names:

Notification of funding allocations for anew financial year.

Invitation to a meeting.

Attendance registers for courses/conferences.

End-of-term letter.

Labels for conference packs.

Address labels for the envelopes. You can even use the same set of data (if set up properly initially) to send different letters to (for example):

Primary schools/secondary schools.

Schools that have/have not submitted their ICT Strategy.

Head teachers that are invited to a meeting on Monday, and those invited to the meeting on Tuesday. Advantages of mail-merging

It can save a lot of time over the long term.

Recipients often feel as if they have been given individual attention. Disadvantages of mail-merging

It can take a long time to set up initially, and so may not be worth it for a one-off job.

Recipients often feel as if they have been given individual attention. This is not always a good idea.

Terry Freedman runs the website http://www.ictineducation.org, on which he sells the Big Database, consisting of 1008 records and 23 fields -- ideal for practising mail-merging!

In The News:

Put Alexa and Siri to Work  The New York Times
12 Ways COVID-19 Will Change the Tech Industry  Kiplinger's Personal Finance

Learning To Navigate Ciscos Online Documentation

When studying for your Cisco CCNA, CCNP, or CCIE exam,... Read More

Help, I Need a New HDTV! (Part 1 of 5)

Feeling overwhelmed in selecting a new TV? With all the... Read More

5 Minute Guide to Video Editing for Beginners

Getting started with video editing is very simple you only... Read More

The Benefits of the New Firefox Browser

You probably heard of the new Firefox browser version 1.0... Read More

Image Formats: GIF, JPEG, BMP

When browsing the internet you are likely to come across... Read More

Your Home is in Your Hands

I would like to tell you about a magic home.... Read More

If You are the Only User on Your Windows XP Computer, Do You Think One User Account Is Enough?

I am going to assume that you are running windows... Read More

How To Recognize The Telltale Signs Of Spyware

Spyware is the software that collects information about your online... Read More

Does Microsoft Show Hackers How To Attack?

After another security hole recently surfaced in Microsoft's Windows operating... Read More

Connect Your IPAQ to Linux

Choose Not To ConformPalm pilots and pdas are constantly growing... Read More

Can Movie Theatres Compete with Home HD TV in the Future?

The battle is heating up for market share, home movie... Read More

Use Your Computer For Your Entertainment Needs

By using your computer today you can find a lot... Read More

7 Reasons NOT to Take Your Laptop on Holiday!

Heading off on vacation soon?Then perhaps you're tempted to take... Read More

Windows Task Manager in English

You use Ctrl+Alt+Del to see what's running on your PC,... Read More

Portable Technology: Getting to Know the Treo

Up until the recent past, those who wanted to take... Read More

Occupational Therapy and PDAs

Occupational Therapy Made EasierMedical downloads for the pda have improved... Read More

Selecting the Perfect Big Screen TV

Selecting a TV isn't as easy as it used to... Read More

Put Order and Information into File Names

Unless you place your faith in internal search engine software... Read More

Compile .BAT Files into Native Windows Applications (.EXE)

Since the DOS days, batch files have been one of... Read More

Selecting a Personal Digital Assistant

A Computer in Your HandCarrying around an address book and... Read More

Home Electronics: The Facts About Plasma TV

Not so many years ago, homes across the country watched... Read More

Review of Rio MP3 Players

Below you will find some useful information and comments about... Read More

Back Up, Back Up, Back Up!

This is not your typical lost data story. I was... Read More

USB Drives - What to Look For in a USB Device

Those small USB drives have so many names, pocket drives,... Read More

How To Safeguard Your Computer?

The following practice, if done regularly, may help you to... Read More