Deprecated: mysql_connect(): The mysql extension is deprecated and will be removed in the future: use mysqli or PDO instead in /home/a26f9f83/public_html/articles/includes/config.php on line 159
Chairing A Meeting The Most Effective Way > NetSparsh - Viral Content you Love & Share

Chairing A Meeting The Most Effective Way

How many times have you attended a meeting where the only thing that gets decided is the date of the next meeting? Or where one person dominates the meeting? Or the meeting is swamped with trivia or unrelated information?

It is a commonly held assumption that chairing a meeting is simply a matter of reading out the agenda ? that is assuming there is an agenda and that the addenda actually covers the topics which are most pertinent to the matter in hand.

Chairing an effective meeting is a skill. One that is learnable. Outlined below are some simple principles; which if followed can result in focussed efficient meetings where everyone feels their opinion is valued and the job gets done.

Rule number 1 ? there is no place for ego. As the Chair Person you are the facilitator, the most effective are those who listen, who use open ended questions to tease out reasoning and to involve others.

Rule 2 ?. Be very clear about what is the purpose of the meeting? Do you want lots of ideas ? to brainstorm possibilities, identify the implications of things already identified, broad-brush strokes or determining detail.

Rule 3 ? Be prepared, create the agenda, have any supporting papers prepared and circulated in plenty of time so that others have time to read in advance

Rule 4 ? ? At the beginning of the meeting ensure that all parties are introduced, keep it snappy. Set out clearly what sort of introduction is required: name and role, or background information. Give the time scale e.g. "Please introduce yourself give a brief outline of your experience, no more than a minute."

Rule 5 ? Set explicit parameters for the meeting from the outset: "By the end of the meeting we need to have achieved ??. We are going to concentrate on principles today so save the specific detail for the moment"

Rule 6 ? Have high expectations. If the meeting is due to start at 10.00am start on the dot who ever is there, they will get the message. Start late to accommodate late- comers and they will assume it is ok to come late. Be clear about end times too. If you have asked colleagues to read materials before the meeting don't read them out. The next time you ask them to read beforehand they will assume it is not worth the effort. Have high expectations and stick to them.

Rule 7 -What ever decisions are agreed at the meeting MUST STAND. If you are unsure about their validity set up as a pilot with an end time agreed. Don't put the decision up for grabs if you are not happy to run with the outcome. You can give a structure for decisions which make it absolutely clear what is open to negotiation and what is up not.

Rule 8 ? Involve all parties. Ask questions to specific people if they are not taking an active part in the proceedings, "What do you think about?? Fred" If others are dominating value their contribution but involve others " Thank you Bertha that's very helpful, what do the rest of you think about what Bertha has offered?"

Rule 9 ? Keep the meeting on track, identify how things will be recorded, summarise the discussion, identify points for action, who will do what, the time scale for action, how things will be monitored and by whom and when

Rule 10 ? model good meeting behaviour and accept nothing less from colleagues. Taking a positive part in the activity, being generous with ideas, listening to others, no aggression, bullying. A healthy professional discussion where diversity of ideas and approaches are constructively used to create the best solution and not as personal attacks is the ideal.

If colleagues are going to give of their best they need to know that all contributions are valued, that they will get credit for their ideas and that the whole organisations is strengthened by the collective success rather than scoring points off one another. As Chair Person it is you who will set the tone and manage the process.

Educational Consultant, writer and life-coach Gina Gardiner loves working with others supporting them to make the best of their potential.

Gina was the Head Teacher (that is Principle) of a large, very successful Beacon school on the outskirts of London for over 20 years. The development of people has been central to the school's success and her passion.

Gina has a huge interest in education, she has led a wide range of training and facilitation activities with individuals, schools and other organisations, In her work as coach/mentor she supports people at individual or organisational level to develop confidence, leadership and people skills and effective delegation; empowering them to see themselves as part of the solution. If you would like to know more email: gina.gardiner@ntlworld.com

Gina Gardiner is also the author of "Live Well Eat Well With Celiac Disease" in this book she writes from first hand experience of being a celiac. For more information or to sign up to our free monthly ezine go to http://www.celiacliving.com

In The News:

This RSS feed URL is deprecated, please update. New URLs can be found in the footers at https://news.google.com/news

Harvard Business Review

How to Pump Yourself Up Before a Presentation (or Calm Yourself Down)
Harvard Business Review
Public speaking affects people in different ways. Some people get jittery and anxious before they talk; they need to spend time calming themselves down before they go onstage. Other people want to make sure they have extra energy when they're in front ...


Northwest twist on driftwood art on tap for presentation
Peninsula Daily News
SEQUIM — The Olympic Driftwood Sculptors club will celebrate its 10th anniversary during its annual Lavender Festival Art Show. More than 150 driftwood sculptures by member artists will be showcased and works-in-progress will be demonstrated from 10 ...


TheStreet.com

Prepare for Volatility Around Biogen Ahead of Alzheimer's Presentation: Leerink
TheStreet.com
It's time to temper the excitement around Biogen Inc. (BIIB) . Leerink Partners analyst Geoffrey Porges warned the Cambridge, Mass.-based biotech company's shares could experience "tremendous volatility" ahead of the release of detailed results from ...

and more »

AS English

Vinicius Junior Real Madrid presentation live
AS English
... this season, but according to a report in the Spanish media, Real Madrid are keen to loan him to a nearby for the upcoming campaign. Read about it here. Hello and welcome to our live coverage of Vinicius' official presentation at the Santiago Bernabeu.
Vinicius Jr. Shows The World His 5* Skills In Memorable Real Madrid PresentationSPORTbible

all 41 news articles »

Leavenworth Times

Sunrise artist to deliver presentation
Leavenworth Times
In 2002, Debbie Wagner was diagnosed with two pear-sized brain tumors. Surgery was required, followed by extensive recuperation. In 2005, she began painting sunrises every morning “to celebrate being alive.” And she's still painting. Wagner will talk ...


Fairfield Daily Republic

Press Release: Presentation on Foot, Ankle Pain Scheduled
Fairfield Daily Republic
Press Release: Presentation on Foot, Ankle Pain Scheduled. By NorthBay Healthcare. Kevin Miller, D.P.M.. When an urgent surgery forced NorthBay Healthcare podiatrist Kevin Miller, D.P.M., to cancel a lecture on foot and ankle pain at the last minute ...


Montana Standard

Park hosts raptor presentation
Montana Standard
DILLON — Montana State Parks will celebrate 30 years of raptor education with a presentation from “Raptors of the Rockies” at 2 p.m. Saturday, July 28, at Bannack State Park. Join founder, raptor specialist, and educator Kate Davis and her winged ...


South Middleton supervisors to hear casino presentation July 26
Carlisle Sentinel
Representatives from Greenwood Gaming will make a public presentation about locating a mini-casino in South Middleton Township, during a township supervisors meeting Thursday, July 26. Township Manager Cory Adams said the purpose of their ...

and more »

Hometown Focus

Katie Greiner presentation on August 5; public invited
Hometown Focus
Greiner will be giving a presentation at The Vineyard Church, 116 Adams Ave., Eveleth, on Sunday, Aug. 5, at 6:30 p.m. The presentation is open to anyone interested in learning more. Coffee an' will be served following the presentation. For questions ...


Forbes

The 7 Best Presentation Software Tools For Entrepreneurs
Forbes
Having great ideas, knowing the facts you want to convey and presenting a pitch deck so successfully that you get funded can be very different things. Regardless of the stage of your company, a lot of your success is riding on a few slides. This is ...

Google News

Speech in Business

The social skills of a small businessperson, franchisee, independent contractor... Read More

Is This Thing On?: Keeping Your Audiences Attention

First and foremost, you must deal effectively with your own... Read More

Beetle Bailey and Presentation Skills

In March 2002, the comic strip Beetle Bailey contained a... Read More

Close Deals in Record Time!

Remember back when the ability to create a slide show... Read More

Your Unique Point of View

I had a chance to go to one of those... Read More

Quick and Easy Rehearsal Tips

Never rehearse at the last minute. This creates undue tension... Read More

Public Speaking Training Tips For Better Business Presentations To Culturally Diverse Audiences

Audiences around the world are all different. Cultural, social and... Read More

The End is the Beginning

People remember best what you say last. In a presentation,... Read More

Winning The Big Pitch - The 7 Deadly Sins Of Business Presentations And How To Avoid Them!

Are poor presentations costing you business?The ability to deliver a... Read More

Using Your Audience to Your Advantage

Regardless of what response technique may be convenient in a... Read More

Special Delivery! Tips for Improving Your Humor

Delivering humorous speeches involves a lot more than simply having... Read More

Audience-Friendly Presentation Style Habits in Three Easy Steps

You have presentation style habits that automatically appear when you... Read More

Tips for Thinking on Your Feet

If you really aware and alert, your audience's behavior -... Read More

The Missing Link in Presentation Skills Training

Imagine you are the most amazing figure skater who ever... Read More

Data Visualization Flash Charts: Information in a Flash

Flash chart, flash map, flash graph may be mistaken for... Read More

The Who, What, Where and When of Color In Your Documents

This article will help you to assess and maximise the... Read More

How to Attract New Business Like George W. Bush Wins Elections

THE LITTLE-KNOWN SPEECHWRITING SECRETS THAT WON GEORGE W. BUSH THE... Read More

If You Want Business - Throw a Seminar!

Why is throwing a seminar good for business?If you want... Read More

The Right Speaker Makes a BIG DIFFERENCE

MORE and more corporations in Malaysia have awoken to the... Read More

Secrets of Successful Presentations

Does the thought of speaking in front of others send... Read More

Super Preparation ? Keys to Getting a Great Start to Every Presentation

Super Preparation ?Keys to Getting a Great Start to Every... Read More

PowerPoint Presentations: How to Use This Tool More Effectively

Many of us use PowerPoint to convey a message to... Read More

Create A Better Impresion With Your Emails

How do you come across in your emails?As I receive... Read More

Story Telling As a Business Tool

Long long ago, it was the time when time itself... Read More

Powerpoint Sales Presentations Are Boring - Stop It!

As the meeting began, the project manager of the buying... Read More