Business Plan Descriptions of Computer System

Entrepreneurs often give little if any consideration to their computer system needs in their original business plans. It is a necessity to have mention of your computer system as bankers and/or investors will want to know how you will keep track of your future endeavor. You need to carefully spell out your needs and their costs to insure you are asking for the right amount of money for your new project and to insure that you know what you need in advance. All too often entrepreneurs are not completely sure of what is needed and then when they see what is available they want it, this adds costs. Then comes the customization and feature creep as high paid programmers design the modifications.

A business plan needs a complete description of the exact needs of the computer system and subsequent upgrades due to future expansion prior to launch. Of course new systems will be put onto the market and these new innovative systems will have different costs. You may also wish to address this fact. Investors and bankers need to feel confident that you understand the true costs and associated problems with software and hardware before you start. Having read many business plans, I have seen few, which take these issues into consideration. I have seen many entrepreneurs fall down in these issues and it ends up costing them later, even sometimes causing failure of their businesses. You need to be thinking here.

Below is a sample "computer system" section of a business plan, which clearly defines the level of detail needed. This sample is from a simple business, we chose to use a mobile car wash company, which is a franchise of a larger company. The larger company dictating exactly what is needed. Most entrepreneurs are not so lucky in that regard and will in fact need to study all the possibilities before finishing their plan. This serves as an example, as most business plan books do not do justice to the importance of computer systems in their samples. Think on this.

- - - - - - - - - - - - - - - - - -

Systems, Procedures, Computer, Credit Card Units

Phone Dispatch System:

Every customer calling into our company for service will call a 1-800 phone number. This phone number will ring at the franchisor's dispatch service. The operator will answer, asking 'What city are you in?' If the customer asks for our exclusive city we'll get the page. They will be asked the following:

· Phone Number
· Address
· Name
· Services Requested

This information is typed into a computer and paged out on an alphanumeric pager. All information becomes part of our computer customer data base which is updated monthly by our franchisor. Each truck has a pager for their route. This system is maintained, operated and paid for by the franchisor. We will not have to hire secretaries to answer phones or dispatchers to route trucks, no matter how many mobile car wash trucks we have on the road.

Procedures:

Our franchisor has built all mistakes out of our business to insure smooth and efficient operations. They have provided us with the following manuals:

· Employee
· Marketing
· Operations
· Training

We intend to follow the procedures outlined in these manuals. If we have any questions about anything that is not in the manuals or anything we do not 100% understand, we will call the franchisee hotline number at Car Wash Guys headquarters or ask our regional director on his weekly visits.

Computer System:

We will be using the following hardware in our franchise business:

IBM Compatible Computer
233 MHZ Pentium MMX
5 GB RAM
45 GB Hard Drive
High Speed Internet and WiMax
12X Speed CD ROM
15" SVGA Monitor
HP Printer
Computer Desk

We will be borrowing the following software and user guides from Car Wash Guys International, Inc.:

· Ascend
· Microsoft Windows
· Microsoft Office 2003

This software will hold the following files and databases:

Files

Bid Proposals

Feasibility Study

Fundraising Sample Flyers, Coupons, Etc.

Sales Letters

This Business Plan

Etc.

Databases

Business Listings Database

Chamber Of Commerce Database

Competition Database

Customer Data Base

Fax List Database

Network Database

Service Clubs Database

V.I.P. Database

These files will help us move quickly with marketing efforts, keep us in touch with our community and abreast of all competition operating within our exclusive territory. These databases also will help our franchisor with regional public relations and community based marketing. By doing this, our franchisor will help us maintain strong name recognition and pass on quality sales leads.

We will be sold as part of our franchise system:

· Scheduling Software
· Accounting Software

These programs are ours to keep and we may use them for personal use if we wish. This way we won't mix our business with our personal life.

"Lance Winslow" - If you have innovative thoughts and unique perspectives, come think with Lance; www.WorldThinkTank.net/wttbbs

In The News:

DEIA Strategic Planning Process Next Steps  Syracuse University News

Three Easy Ways To Know Thy Competitor

"Did you hear what your competitor is doing?" This question... Read More

City of Cortez and South Western Colorado Market Survey

We have been spending many hours surveying the market for... Read More

Take A Systems View To Ensure Your Business Stays Healthy

How are you feeling today? Good, not so good, great?... Read More

Secrets Of Effective Brainstorming

Have you been in a "brainstorming" session where each person... Read More

Building a Better Brick-and-Mortar with the Billion-Dollar Web

More than $117 billion passed hands from Internet shoppers to... Read More

Is Your Company Growing Fast Enough for You?

Are you frustrated by the lack of growth in your... Read More

Why Six Sigma Will Work in Healthcare

If ever there were an industry where we want zero... Read More

Executive Summary for Business Plans of Franchisees

Writing a business plan for a franchised outlet of a... Read More

How to Develop a Successful Board of Advisors (...and Why You Should!)

In today's rapidly changing and highly competitive markets, many privately... Read More

Business Ideas: 3 Smart Ways To Generate Profitable Business Ideas Anytime

Creativity is one of the greatest tools for success in... Read More

Cost-cutting Essential to Maintaining Profits

Why cut costs now? Efforts are multiplying to cut costs... Read More

I Always Play by the Rules and It Stinks!

This week I coached a wonderfully lovely woman I'll call... Read More

Planning For The Slow Season Of Your Business To Increase Sales

Every business experiences slower periods. For some, they sell more... Read More

Urban Flight in Ohio

Many of Ohio's downtown areas are in need of upgrading... Read More

Writing Your Business Plan is Actually Storytelling

Storytelling and writing a business plan actually go hand in... Read More

Mastermind Your Way to Success

What do Mark Victor Hansen, Robert Allen, Anthony Robbins, Andrew... Read More

Vendor Relations Strategies Sample Outline

One of the quintessential parts to any business is your... Read More

Microsoft Great Plains in Advertising & Publishing ? implementation highlights

Microsoft Great Plains, former Great Plains Dynamics is excellent fit... Read More

Is Plan B Ready?

Business owners and entrepreneurs are, by nature, risk takers and... Read More

How To Get More Business During The Winter Months

Business seems to drop, slow or even stop during the... Read More

How Good Is a Business Plan To Your Business?

You know you need a business plan. You probably realize... Read More

A Rough Cut on Feasibility

A piano tuner recently moved to Buffalo, NY, and would... Read More

How to Write a Business Plan Market Analysis

Writing a business plan is an essential part of the... Read More

The Chief Cause of Business Failure & Success

Business rises and falls on leadership. According to business guru,... Read More

Troubled Waters Require Capable Leaders at the Helm

Canada's lean leaders need to look beyond the horizon and... Read More