Collaboration Software - Building an Office Without Walls

The rise of the internet has given businesses a new way to think and function on both the individual level and as a whole. Today if you are in a business that doesn't have or use the internet, then you are giving up valuable advertising and productivity. Whether or not your company uses the internet we are all aware, to some degree, the effect the internet has on advertising and promoting businesses on a global scale. However, we may not fully understand what else the internet can do. We may not realize that using the internet to our advantage can also include increased productivity by building a virtual office; one without walls. Okay, so how do we build an office without walls then? In this article I will be discussing how to basically build this kind of office and how it can help you be more productive and organized.

What is an office without walls?

Now if you are sitting there picturing yourself sitting on the grass outside holding hands with your fellow employees that isn't what I meant by building an office without walls. Of course you still have physical walls but with use of the internet and collaboration software you can create an environment in which the information you share and collaborate on can be exchanged employee to employee so easily that it will seem as though there are no "walls" to prevent you from being as effective as you can be.

So what is collaboration software?

Collaboration software is software that is used to collect the ideas and documents from multiple people into one document without having the group formally meet together to discuss their ideas. It can be done individually without leaving the office. Collaboration software allows you to exchange your calendars, spreadsheets, presentations, and other documents with everyone in your, group, company, or whomever.

How does collaboration software work?

There are essentially two types of collaboration software. Most collaboration software is centralized, which requires an IT infrastructure to make it usable. Setting up an IT infrastructure can be very expensive and time consuming. Collaboration software that is centralized can be very beneficial for team collaboration but it sometimes requires that all who wish to share the collaboration documents have the same software set up on their computer. Some of the collaboration that requires the use of an IT infrastructure includes the following:

? Groove Network

? Microsoft Sharepoint

? Documentum

? Filenet

There is another type of collaboration software which does not require the use of an IT infrastructure and requires very little installation time. NextPage is one example of collaboration software that doesn't require an expensive IT infrastructure. Another advantage that NextPage has is that you can share documents with anyone; they don't have to have the NextPage software on their machine to view the documents that you send them. This can be useful if you are preparing a document for a client where you need the input and editions from your fellow co-workers but then want to send the finished product to your client who isn't using the same software. He/she can still open up the document when they receive it and you can easily track editions to the document using NextPage's collaboration software.

As you can see, using collaboration software can be very beneficial to keeping documents you share in your office and with clients organized and up-to-date. With the implementation of collaboration software, you can create an office without walls and without bounds with regards to productivity and organization. All that remains is for you to go get it, and get it implemented!

Mike Nielsen is a client account specialist with 10xmarketing - More Visitors. More Buyers. More Revenue. For more information about collaboration software, visit NextPage.com

In The News:

3 Ways to Train Leaders and Why Your Campus Should  The Chronicle of Higher Education
Is Your Administration Building Obsolete?  The Chronicle of Higher Education

Yes, But What Are You Really Saying?

More and more I hear people misunderstanding what someone else... Read More

Collaboration Software - Building an Office Without Walls

The rise of the internet has given businesses a new... Read More

Team Work

There's nothing that matches the power of teamwork to accomplish... Read More

You, Your Team, and Your Coach

The grand purpose of coaching is to help your managers,... Read More

What College Taught Me About Teamwork Training

I declared a Communications Major two years into school, after... Read More

WIIFM - Making the Whats In It for Me? Question Work for You

In the constantly changing world of Call Centers, asking agents... Read More

Team Work

So much has been written on this subject; Team Work,... Read More

Marche, or How Teams Work.

On the trail in Northern Canada "Marche" was the word... Read More

Team Building Part 2: Honesty is the Key!

The second in a series of 2 articles giving a... Read More

How to Boost Morale In Your Organisation

Who keeps the wheels turning in your organisation? Who holds... Read More

12 Tips and Reminders for Team Members To Enjoy Their Team Experiences More

12 Tips and Reminders for Team Members To Enjoy Their... Read More

In 2005 Collaboration is Key

Perhaps you're a small business owner wondering how you and... Read More

Seven Keys to More Effectively Leading Teams

Maybe you find yourself in a new team environment and... Read More

How Does Personal Development Help in Business?

Teams run most businesses and teams work best if each... Read More

What Every Manager, Parent, and Teacher Should Know About How to Unify Employees, Families, & Youth

Project Head Start has been successful not only for the... Read More

The Secret of Successful Events

Reed Employment made a survey of their clients and compiled... Read More

Hand Out Warm Glows

Do you remember how you felt after your last interaction... Read More

Building Teams -You see it everywhere

A college football team has it. A corporation has it.... Read More

Why It Pays to Out More Humor in the Workplace

1. Humor reduces stress levels and stress is the number... Read More

Team Member Feedback: A Priceless Communication Tool

Feedback is such an important communication tool. Openness, honesty, candor,... Read More

Discovering the Truth on MLM

Truth on mlmDid you know that the truth on mlm... Read More

A Team That Gleamed

Too many techies get a bad rap for lacking teamwork... Read More

Team Building Survey Reveals Clues, Not Answers

Team Building Question:I'm a manager of a team of 20... Read More

Business Team Building Strategy In The Jungle

"Tak kenak! Tak kenak!" "Adak Orang sanak!????"The quiet jungle has... Read More

4 Tips for Keeping a Team Motivated

Companies often have incentives for reps, but sometimes that isn't... Read More