Deprecated: mysql_connect(): The mysql extension is deprecated and will be removed in the future: use mysqli or PDO instead in /home/a26f9f83/public_html/articles/includes/config.php on line 159
Organization Tips That Add More Hours To Your Day > NetSparsh - Viral Content you Love & Share

Organization Tips That Add More Hours To Your Day

One of the most common complaints that small business owners have is lack of time. What most don't realize, however is that their lack of time stems from a lack of organization. But with a few simple tips - that you can implement immediately - you can literally add hours to your day.

--- Putting Things In Their Place

First and foremost, you should live by the motto, "A place for everything and everything in its place". When you are finished with a piece of paper, a brochure or any other physical document - file it. What usually happens is that you finish using a piece of paper, "temporarily" put it in a stack and then have to spend two hours cleaning up after yourself once a week. Or, you may leave it in a stack and spend two hours a day digging through the mess to find what you need.

Create a filing system that works for you personally and then use it! Perhaps you'd like a filing cabinet? There are also expandable folders and numerous other filing systems. Choose the one you like, create a folder for it and put it where you can find it again if need be.

--- I'll Be Right There

How many times a day do you say (or think) that? Especially if you work from home, you probably have plenty of interruptions that take valuable time out of your day. If you're a work-at-home parent with young children, it may be a bit more difficult to end interruptions all together, but these tips will help.

1. Set "office hours". As much as possible, let your family know that between 8am and 11am, you'll be working. Then again from 1pm until 6pm you'll be "in your office".

(Or whatever hours work best for you.)

2. Ignore your email. Well, partially, anyway. Unless you're expecting some urgent message, don't stop what you're going to run check your messages each time you hear the "bell" ring. Decide on the time frame that works best for you and then check your email at certain times during the day. (Perhaps every three hours or so.) During the rest of your work time, turn your email software off so you can resist the temptation to check each message as it arrives.

3. Screen your calls. These days most people have voice mail or an answering machine. Unless you're expecting a call, let the machine get it. Just as with your email schedule, you can set aside time during the day to return calls. This is a great way to avoid telemarketers, too!

--- Automate and Delegate

When those routine tasks start taking up valuable money making time in your schedule, it's time to either automate or delegate.

It's all a matter of how you use your time - make money or waste money. You can earn money each hour by performing work or you can waste money by doing every little thing yourself. There are several options you can look into in this area.

Software - There is software available today that will do practically everything! GoldMine or ACT can automate almost all of your contact information, e-mailings, prospect follow-ups, appointments and much, MUCH more. Outlook is an exceptional 'Day Timer' type tool that can help with scheduling as well as email. SystemWorks can automatically maintain your computer's "inner workings" and automatically update your virus protection. There's a program to do practically anything you need.

Assistance - I know the first thing most small business owners scream is "I can't afford an assistant"! Maybe not one that comes to your home and spends eight hours a day with you, but you CAN afford a virtual assistant, a college or a high school student.

A virtual assistant is someone who handles projects or duties for you "virtually" from their computer. Perhaps you need to have a report proofread. Just email it to him/her and, once it's done, they'll email it back to you. Virtual Assistants can also schedule appointments, follow up with clients, return routine email inquiries and perform numerous other tasks.

You can also check with the career development or job placement offices of local high schools and colleges. They often have students who are willing to work in exchange for a small fee or for the experience itself.

Whatever you do - make the most of your time. Being unorganized not only wastes hours of your day that you could be making money, but it also is a tremendous stress producer. Getting your office, your schedule and your day in order can make for a much more fulfilling and profitable business.

Diane C. Hughes * ProBizTips.com

FREE Report: Amazingly Simple (Yet Super Powerful) Ways To Skyrocket Your Sales And Build Your Business Into A Tower of Profits! ==>> http://madmarketer.com/diane

In The News:

This RSS feed URL is deprecated, please update. New URLs can be found in the footers at https://news.google.com/news

Forbes

The 3 Mistakes I Made Learning To Manage Time
Forbes
As a CEO, smart time management is critical to success. Let me tell you a dirty little secret: It doesn't always come naturally, especially to entrepreneurs that become executives. When I was just starting out as an executive, I found myself struggling ...


Arizona State University

ASU offers time-management help for student success
Arizona State University
As the second semester of the academic year begins at Arizona State University, many freshmen are facing the reality that they need to build up an important skill for college life: time management. Many freshmen are overwhelmed by the unstructured ...


Simple Tips For Better Time Management
The Hutchinson News
With so many responsibilities to tend to as a small business owner, it's easy to get overwhelmed and fall short on what you want to accomplish. If you're a new entrepreneur who formerly worked for an employer other than yourself, you may discover ...


COLUMN: Time management proves necessary skill
The Daily Toreador
It is a quality often oblivious to me, but one quite obvious to the time enthusiasts I associate with, as they are often angry at me when I arrive late. I am both grateful for, and in awe of, the kindness of others who still accept me as a member of ...


Mother Nature Network (blog)

How to manage your attention, not your time
Mother Nature Network (blog)
Remember, it's not just the time you put into something; it's about what you gain from it, too. The key to managing your attention is to make sure you're always spending your attention where you want to, rather than on what distracts you. Think of it ...


Security Intelligence (blog)

Security's Time Management Crunch and How to Solve It
Security Intelligence (blog)
Time is the scarcest resource we have as IT and security professionals. There are only so many minutes in each day to get things done. At the root of many security incidents and breaches is poor time management on the part of those tasked with getting ...


Syracuse.com

Goodell: Social justice campaign between NFL, players is 'just the beginning'
Syracuse.com
"They're really good at time management and you can still do your job effectively. For years and years, players have been involved in stuff off the field, whether that's toy drives at Christmas, turkey drives at Thanksgiving. Nobody seemed to ask any ...

and more »

Lifehacker

Manage Your Attention Instead of Your Time
Lifehacker
“I'm too busy!” “I don't have enough time!” “If only there were more hours of the day.” It's weird how feeling overwhelmed and busy rarely coincides with getting a lot done. Maybe the problem isn't that you don't have enough time. It's that you don't ...


Virginia Tech Collegiate Times

Springing into a successful semester
Virginia Tech Collegiate Times
... or maybe even spend a whole day with them every now and again. One of the hardest things to balance in college is our academic and social lives. The more time you hang out with your friends, the less time you have for schoolwork. However, we must ...


SmartCompany.com.au

Time management problems? You might be asking the wrong questions
SmartCompany.com.au
Viewed from a different perspective, Gilkey points to energy and attention as being more scarce than time. “People who think they have time management problems really have priority management problems, which means, at root, they have self-management ...

Google News

Avoid 7 Time and Life-Robbing Mistakes and See Your Productivity Soar

41 practical and quick ways to get on top of... Read More

Save Your Time - Delegate!

Frustration is when an obstacle blocks your ability to achieve... Read More

Webmaster or Web Slave? Time Saving Tips for Cyberpreneurs

Time is money in your online business, just as in... Read More

When Is Time Management Not Enough?

A working manager needs more than time management.That old saying,... Read More

Realistic Time Budgeting Tips

I'm sure we've all had the experience of having a... Read More

Time is Money - Dont Waste It

"If you control your time, you control your life" -... Read More

Time Management: A Non-Renewable Resource

Benjamin Franklin wrote: "If you want to enjoy one of... Read More

Being Busy Does Not Equal Being Productive

How many people do you know who are so busy... Read More

Use Your Time Wisely!

When I was small, I have never considered the importance... Read More

Priorities: Dont Dry Your Dishes

Do your dishes really need to be dried, or could... Read More

7 ways To Win The Time Crunch

Are you working a "day job" while building your home-based... Read More

Overcoming Procrastination

Procrastination, the habit of putting tasks off to the last... Read More

Time is on Your Side ? Manage it Wisely

How do you manage your time? Or is the more... Read More

The Rule of Three

It's amazing how many sayings there are in our culture... Read More

You Cant Buy Time

Our daily lives are inundated with a crammed to-do list.... Read More

Work at Home Moms: Time Management Tips

"How do you DO it?!" If I had a dime... Read More

Dont Forget To Take Time Out For You!

As mothers we play so many different roles and most... Read More

Making Headway on a Slow Day: 9 Ways to Turn Down-Time into Productivity Time

If you work from home, you know the kind of... Read More

Time Management - Keeping a Clean Desk

I have worked with so many people over the years... Read More

Having Time on Your Side

Clarity brings accomplishmentOne of the most important things you can... Read More

Have You Got a Minute?

Such an innocuous little phrase, yet when you are hard... Read More

Taking Time Out to Play - Summertime and the Living is Easy

As the song goes, this is the time to relax,... Read More

Scheduling Productive Days - Dont Interrupt, Im Pouring Concrete

Almost everyone in business knows the balancing act between the... Read More

Are You Always Late?

"Fashionably late" is no longer in fashion. In today's heavily... Read More

A Time-Saving Programming Tactic that Doesn?t Work

Let's say that you have a software project that's under... Read More