3 Ways To Do More With Less Time

We live in a world where more is expected of us every day.

First there were fax machines, now email and cell phones. Our number of communications daily from various sources is extreme.

How can we get to all of it in a timely fashion and still get 8 hours of sleep?

Here are three time reducing strategies that are easy to implement:

1. Schedule. Like it or not in today's world if you want to achieve greater levels of success you must learn to use a schedule. You can use a Palm Pilot, a journal or a Daytimer. I use the Franklin-Covey Planning software for windows. It pops up when I turn on my computer and it is compatible with my Palm Pilot so that I can sync at night when I leave my office.

Now, having a schedule isn't half as important as using a schedule. It doesn't work if you don't use it? everyday.

I keep track of appointments, make a To Do list and then as I work on projects I enter them in so that I can make a journal of my day. Later, this will help me remember how much time I spent on tasks for billing purposes. I schedule in exercise time and I schedule in personal development time for reading and writing.

Once you get started, you'll find it easier and easier to use. The amount of time saved by spending the time to keep your schedule can be enormous. It helps to eliminate the clutter we create on our desks and in our minds when trying to remember all the things we need to do.

It can also help to eliminate unnecessary tasks. Many times we say 'yes' when something is not really in alignment with our goals. The act of making time for it and getting on the schedule will cause you to evaluate its importance. This can be a tremendous time saver.

2. Systems. Systems are a key component in time management. I have a system for everything! Systems do not have to be complicated but they help to keep you on track and save time. For instance, I use a 'system' for my after-work time. When I leave the office my evening everyday is pre-planned. I drive home, I change, I make dinner, I watch one hour of TV, I work two hours, and I go to bed? A system.

I follow the same system every single day. It removes wasted time trying to decide what I'm going to do with my time. Setting up systems for checking email or taking calls can be a real time saver. If you have tasks that you do regularly, think about ways to systemize them. Sometimes setting up forms or check lists, creating schedules or flow charts, delegating, just about anything can be turned into a time saving system.

3. Lists. Keep lists. You can keep the lists in your schedule but you need to get into the habit of making a list for tasks and systems. Checklists save time because you don't have to think about what comes next. The amount of time I save by using a calculator instead of figuring in my head is enormous?. Using lists is very much the same.

By removing the "think" time you streamline processes and save brain energy for more important things. I have a grocery list prepared in Excel, I print it off before I head to the store and buy only what I need. No time wasted wandering the aisles.

I have a checklist for updating my weblog and writing my newsletter. I have templates for the newsletter and I have time scheduled to do both.

Many times a little time spent upfront can be a huge savings later. When I find myself doing a task that I've done before and feel like its taking too long, I sit down systemize and make a checklist and suddenly I've found 15 or 20 minutes.

© Yolanda A. Facio for Strategy-3.com All Rights Reserved

Tired of watching others succeed? Discover how to achieve a more prosperous life. Yolanda A. Facio is the author of an incredible new ebook that guarantees you a more successful and productive life. Click Here Now => http://www.newrulesforsuccess.com

More success tips can be found at http://www.strategy-3.com

In The News:

The Importance Of Time Management  Times Square Chronicles
Effective time management  The Christian Science Monitor
Time Management: The key to success in college  The Current - The Student-Run Newspaper of Nova Southeastern University.
Val Wright To Women In Tech: 'Be Brilliant At Demonstrating Your Brilliance'  CRN: Technology news for channel partners and solution providers
Managing Holiday Stress  Texas A&M University
Supporting learning with technology  Independent Education Today
Job posting  NonDoc
Time Management  The Jewish Press - JewishPress.com
So you want to be a copywriter…  Free Malaysia Today
Managing equipment waste: knowing when to say goodbye  CSO Magazine - The Global CSR & Sustainability Platform

Find The Time -- Before Its Too Late!

People always seem to be in such a hurry, everywhere... Read More

Todays Overload: Tommorrow

Whatever providence has in store for us tomorrow is not... Read More

Too Much to Do? Too Little Time?

Hey - Did someone press the FFW button?Have you ever... Read More

The Myth of What We Manage

Perhaps it is merely semantics, but an underlying problem I... Read More

Productivity at Home

Increased productivity, the ability to get more value for our... Read More

Self Improvement and Prioritising

The ability to be able to set priorities and deal... Read More

Time Mastery vs. Time Management - Knowing the Difference

How much time do you spend on Mastering Your Time?... Read More

Take Back Your Time

"You will never find time for anything. You must make... Read More

The Ultimate Virtual Reality

I used to think video game addictions were a joke... Read More

Keeping Time

What keeping time really means is...being on time!You know, there... Read More

Time is on Your Side ? Manage it Wisely

How do you manage your time? Or is the more... Read More

How Much Is Poor Time Management Costing You?

* If you were paying you to prioritise emails over... Read More

Dont Forget To Take Time Out For You!

As mothers we play so many different roles and most... Read More

Time Management: How To Manage Your Time So Your Home Business Will Flourish

If you operate any kind of home business, you must... Read More

Time Management: A Non-Renewable Resource

Benjamin Franklin wrote: "If you want to enjoy one of... Read More

How to Minimize Trips to the Grocery Store

Still awaiting the birth of my baby (I am overdue),... Read More

Are You Watching Too Much TV?

Many folks tell me that they just don't have time... Read More

Time Management - How To Get More Done In A Day?

Everyday, in life, we are bombarded with 101 tasks that... Read More

Fitting An Education Into A Busy Lifestyle

Fitting an education into a busy lifestyleMany people have aspirations... Read More

Are You Really Swamped or Just Disorganized

"Time is what we need the most and what we... Read More

Decrease Your Sleep, Increase Your Energy! And Have More Time In Your Day!

Many of the world's most driven and successful people sleep... Read More

Time Management: Set Yourself Up For Success

Any habit of mind or body that interferes with taking... Read More

Four Simple Ways To Take Control Of Your Time And Your Life

It's been said, "That no one has enough time yet,... Read More

Effective Time Management Techniques

TIME MANAGEMENTWith the creation of the universe, God gave humankind... Read More

Looking At Time With A Capital T

I keep a fossil on my desk at all times.... Read More