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The Keepers of Time > NetSparsh - Viral Content you Love & Share

The Keepers of Time

I give presentations on organizational skill building as it relates to paper, time, and computer file management. It seems that we all have too much paper, not enough time, and more than enough information stored in our computers if we could just find it!

Part of my job is to help identify the challenges an employee or organization is facing and suggest solutions. Over the course of time I have found that most individuals are simply unaware of the basics of paper and time management. It's not necessary to know all existing time management theories, but it is important to know the basics.

Appointment books and calendars are two tools that help guide you through your activities and commitments. Here are three basic steps you can take to use these tools more effectively.

Select a user-friendly appointment book

The selection of a type of appointment book and calendar is usually a matter of personal preference. Appointment books or planners come in several different formats and vary in size vary from ones that fit in a pocket to ones that fit in a briefcase. If you use electronics to manage your time that's great. If it's not your style, refrain from buying expensive handheld devices. You'll save time and money by being honest with yourself.

Maintain one and only one appointment book

I frequently find clients trying to maintain multiple appointment books or using scraps of paper as their time management tool. The result is double and triple bookings or completely missed appointments. Using one appointment book will cut down on conflicts and create a less-anxious environment. You can store calendars in several places, but maintain only one appointment book.

Take your appointment book with you?always

Most of us rarely leave the house without our keys and wallet. But I find many people who leave their appointment book behind. When this happens, appointments and commitments are made on whatever is available including napkins and a variety of other things that become misplaced or lost. This not only results in a precious loss of time but is unproductive and stressful as well.

Be prepared and less stressed by sticking to these basic tools and steps when building your time management skills.

Copyright 2005 Cynthia Kyriazis. All rights reserved.

Cynthia Kyriazis is an organizing and time management consultant, trainer, speaker, coach and author with over 20 years management experience in multi-unit corporations. Organize it, a division of Productivity Partners, Inc. is an organizational training firm she founded in 1995 and has been serving Fortune 500 clients ever since. Cynthia works with business and their employees to help improve performance and realize productivity gains.

Cynthia has appeared in the Philadelphia Inquirer, Kansas City Star and the Legal Intelligencer. She currently serves as Secretary on the Board of Directors for the National Association of Professional Organizers (NAPO), member of the National Speakers Association (NSA), member of the Kansas City of the International Society for Performance Improvement ? (ISPI-KC) and consultant to the American Coaching Association.

In The News:

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The State Press

Time management is key for ASU women's basketball forward
The State Press
Ekmark has been able to balance basketball and law through through careful time management. This has not been easy, especially since the team has begun shifting from the preseason into the regular season. “Time management is huge,” Ekmark said.


Inc.com

This Startup CEO's Intense Productivity Regimen: Work, Sleep, CrossFit, Repeat
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He thinks that people need to be brutally honest with themselves about where they are actually spending their time, and see if there's a mismatch with the goals they want to achieve. "Everyone has different weaknesses and blind spots," he acknowledged ...


UT The Daily Texan

Students need to manage time and stress with upcoming finals | The ...
UT The Daily Texan
Columnist Jeff Rose explains why students need to put more effort into managing stress as final season approaches.

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The Motley Fool Singapore

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Over the past few years, I have benefited tremendously from the greatest investor and teacher of all time – Warren Buffett (Trades, Portfolio). Mr. Buffett has changed my life in so many ways. His time management lessons have especially had a big ...
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The Good Men Project (blog)

8 Time Management Tips For Freelance Writers That Can Increase Your Income
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Record your freelance writing charges on your social site: Some freelance humorists record their charges on their social sites, while others don't. Listing your rates on your social site saves time because it aids you to remove out those who cannot ...


Ladders

4 ways to deal with chronic time wasters at work
Ladders
Author Gwen Moran features advice from time management expert and life coach Steve Chandler, author of Time Warrior in Fast Company. “Chandler says the biggest time waster of all is trying to please people at the expense of your own productivity.


Verily

Want to Work For Yourself One Day? Here's How To Manage Your Time Now to Make It Happen.
Verily
If you want to work for yourself someday, here's what to do with your time now, while you currently have a job, to make that happen in the future. I've put these to use in my own life, and I've also seen these practices at work as I've studied the time ...


ADVANCE

Effective Time Management
ADVANCE
Suzanne cannot effectively meet all of her responsibilities by working faster or putting in longer hours. Working faster offers less time to think, plan and evaluate, and leads to careless errors that jeopardize patient safety. Working longer hours ...


seattlepi.com (blog)

(Precious) Time Management
seattlepi.com (blog)
There's not enough time anymore. Right? We're all too busy in our personal and professional lives to squeeze in everything to make us feel happy and successful. But what is sucking away our precious time and how much control do we actually have over it?

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