Web Conferencing: Finding a Service Provider that Meets Your Needs

With the vast amount of service providers that are available today, it's not always easy to find the one that best fills the bill for your particular web conferencing needs. Each one claims to be the biggest, best or least expensive, and all will try to convince you that their particular plan is the one that makes the most sense for your business. Sometimes you'll be the victim of a hard sell by those who are skilled in the art of diverting the attention away from your questions and, before you know it, the focus is on a set of features that you may have no use for at all.

In other cases, there are hidden fees that are peppered throughout the contract which you might not readily notice until you've fallen into the buy-in trap. How, then, are you supposed to find the best service provider to handle your web conferencing? Here are some handy tips that you should keep in mind when you go shopping for such services.

Multiple Location Participants ? If you have key people in distant lands that will need to come into the web conferencing loop, remember to keep this in mind when shopping for a web conferencing package. If a service provider attempts to impose strict limitations on this type of scenario, then this isn't the one for you.

Compare Prices ? Since most web conferencing providers utilize the same software or equipment from the same manufacturers, it stands to reason that the pricing structures should be similar. If one or more of them come in way above the mark, this should tell you something about the integrity of the company. In short, move on to another provider.

Review Pricing Plans ? Though many providers require to be paid on a rate-per-person schedule, there are those who will offer the same web conferencing services for a flat rate. This is ideal for companies with a number of participants. If you're given the option of paying a flat monthly fee for unlimited web conferences, so much the better.

Investigate the Features Being Offered ? Whether your needs include online presentations that don't need to be interactive, or interactive online meetings/webinars, the right service provider can meet those needs. Check to see what other features are offered, as well, before committing to making a decision.

Many companies, for instance, have the need for features such as multiple presenters, polling and surveys, desktop remote control, live video, online chat with questions and answers, documentation presentation, application sharing, record and playback features and browser sharing. Service providers who don't offer any of these commonly used features should be put aside in favor of those who are less technologically challenged.

The best approach to taken when shopping for a web conferencing service provider is to go armed with a list of relevant questions and a detailed description of which features are pertinent to your business. Keeping in mind that you may have to investigate a number of providers in order to find the one that best suits your needs, exercise patience and don't be too quick to jump on the web conferencing bandwagon by choosing one that's simply popular or has the catchiest advertisements. There are plenty of good providers out there ? it's just a matter of finding the one that has what you need, for the best possible price.

Copyright 2005 Octocat Ltd

Mike Spencer reviews various business services to help small and home office businesses get the best value for money in communicating with the outside world. Read more about Mikes reviews by his visiting his website here: http://www.web-conference-reviews.com

In The News:

This RSS feed URL is deprecated, please update. New URLs can be found in the footers at https://news.google.com/news

Office Products International

Study reveals videoconferencing woes
Office Products International
New research commissioned by Polycom, a subsidiary of US-based audio technology firm Plantronics, has revealed the need for simpler videoconferencing solutions. The requirement for rapid connectivity is more critical than ever for effective collaboration.


TechRadar

Video Conferencing Market to surpass $20bn by 2024: Global Market Insights, Inc.
GlobeNewswire (press release)
Video Conferencing Market is anticipated to exceed USD 20 billion by 2024; according to a new research report by Global Market Insights, Inc. The video conferencing market is propelled by the rise in globalization. The current scenario of globalization ...
Businesses using multiple video conferencing solutionsTechRadar
84% of companies use more than one cloud-based video conference appDirectors Club Newswire (press release) (blog)
GRN RESEARCH PVT LTD | LinkedInLinkedIn

all 249 news articles »

IT Brief New Zealand

Video conferencing in dire need of simplification, study shows
IT Brief New Zealand
Polycom has released 'Streamlined Videoconferencing Strategy Drives Business Results', a November 2018 study conducted by Forrester Consulting on Polycom's behalf. The study found that video conferencing is growing in usage, in the number of ...

and more »

The Sentinel Assam

Court wants Lalu Prasad's presence through video conferencing
The Sentinel Assam
Special Judge Arun Bhardwaj directed the Central Bureau of Investigation (CBI) and Enforcement Directorate (ED) to present him on December 20 through video-conferencing either from hospital or jail. Lalu Prasad could not appear before the Delhi court ...

and more »

Bloomington Pantagraph

Photos: Ribbon cutting opens new expansion of McLean County Jail
Bloomington Pantagraph
McLean County Sheriff Jon Sandage looks over a video conferencing area visitors that is still under construction in the new addition to the McLean County Jail Tuesday. The new facility improves visitation opportunities for families who have a loved on ...


AV Magazine

'Rapid video conferencing growth comes at a cost'
AV Magazine
Video conferencing is growing rapidly in usage and complexity for end users and IT professionals, according to a Forrester Consulting global study commissioned by Polycom, now part of Plantronics. This increasing complexity is coming at a cost with ...

and more »

TokeNexa

Video Conferencing Systems Market by 2025: Top Players Like Cisco Systems, Blackberry, Sony, Adobe Systems ...
Digital Journal
An in Depth Video Conferencing Systems market research report has been released by Reports Monitor to provide accurate information about the Video Conferencing Systems market Inspection Sales Segment. The Report scrutinizes an accurate analysis of ...
Video Conferencing in Healthcare Market Analysis, Market Size, Application, Regional Outlook, Competitive Strategies ...Industry Today (press release)
Video Conferencing Services Market Rising Best Technology Trends and Development Research 2018 to 2023DigiTribune
Video Conferencing Sales Market 2018 Methodology, Analyst Introduction, Data Source, Company (Top Players ...TokeNexa

all 70 news articles »

Curbed

Augmented reality video conferencing may come sooner than you think
Curbed
We've all been that person on the video conference screen; the disembodied voice that's coming from a torso or left arm or wherever the camera happens to be accidentally aimed. For all the perks of working remotely—sending emails in your robe, getting ...


No Jitter

Keeping Users Happy & Productive When Migrating to a Video Cloud Service
No Jitter
It's finally time. You've evaluated the costs and benefits of moving from legacy video conferencing infrastructure to a cloud-based video collaboration service, and you're convinced. You're ready to wave goodbye to those hefty maintenance costs and ...

Google News

Tips On Planning A Successful Video Conference

Planning a successful video conference can actually be harder then... Read More

Web Conferencing Software ? Choosing Your Application

It is worth bearing in mind that, when you are... Read More

Redefining Distance to Market your Company

The recent terrorist attacks here in the US have caused... Read More

Web Conferencing ? What is it?

Web Conferencing is, very simply, a meeting, conference or seminar... Read More

Web Conferencing 101

First, a small disclaimer: No matter how you slice up... Read More

Seven Steps to a Vital Videoconference

When it's time for your fifteen minutes of fame will... Read More

Dial-up Vs. Broadband Video

The decision to pay the extra fees and move from... Read More

How Video Conferencing Works ? Multimedia, Interactive Communication Across the Miles

You may think you understand video conferencing pretty well until... Read More

Web Conferencing Services ? Types

You may already have recognized the need for web conferencing... Read More

Webcams: Science-Fiction Becomes Reality

One of the most incredible inventions I've ever come across... Read More

Benefits of Web-Based Conferencing

I recently graduated from college, and instead of taking a... Read More

Web Conferencing: A Boon to Businesss

It is Sunday evening and you are preparing again to... Read More

Web Conferencing Tool ? Reduce Your Communication Costs

For most people in business, meetings are a necessary evil.... Read More

The Future of Thought Swapping

In the future we will be able to have small... Read More

Video Killed The Telephone Star ...

You know the 80's song, "Video Killed the Radio Star."... Read More

The History of Video Conferencing ? Moving Ahead at the Speed of Video

No new technology develops smoothly, and video conferencing had more... Read More

Telephone Conferencing ? Evolution in the Web

The Need To CommunicateThe need for businesses to communicate both... Read More

How to Get Your Video Production Right the FIRST Time

I'll cut to the chase. To make your video look... Read More

Internet Conferencing - Advantages

Nobody works in complete isolation. In virtually all lines of... Read More

Web Conferencing ? the Virtual Global Office Enabler

Online collaboration has begun to evolve from just being the... Read More

The Benefits of Using Conference Calling for the Psychotherapist

Conference calling can save you time and money. For those... Read More

Video Conferencing Basics

This article will provide you a brief introduction about what... Read More

New Service Utilizes Videoconferencing for Easy Access to London Academic Expertise

An innovative service, launched in March 2005 enables educational institutions... Read More

Science Learning from Nature

We are sure seeing a lot of scientific research trying... Read More

Video Conferencing ? An Affordable Medium

Just like prices for computers and telephone systems have reduced,... Read More