Deprecated: mysql_connect(): The mysql extension is deprecated and will be removed in the future: use mysqli or PDO instead in /home/a26f9f83/public_html/articles/includes/config.php on line 159
Five EASY Ways to Improve Your Business Writing > NetSparsh - Viral Content you Love & Share

Five EASY Ways to Improve Your Business Writing

Have you ever wondered why some people can make millions writing books, and others (maybe you) can't even complete a simple business letter worth reading? Sure, natural talent probably accounts for some of their writing success. But really the best-selling authors achieved that level of success by devoting serious time and effort to perfecting their craft. Plus, they love to write.

As a busy professional, you're probably more interested in finishing that letter than reaching the best sellers list. And while your job likely requires some writing, such as proposals, brochure copy, or even correspondence, you probably don't have time to practice and perfect your writing skills. But that doesn't mean you can't improve.

Whether you enjoy writing or not, you can make your writing more effective and better by using the following five easy methods:

1. Keep it Simple

To make your business proposals, sales letters, and promotional copy more reader-friendly, you must organize your ideas in a simple, logical format. While you don't have to outline every point you want to make, you should spend a few minutes jotting down your ideas and planning the most effective order to present them. Some people like mind maps, and others prefer lists. Whatever format, or lack thereof, you choose for your pre-writing, make sure it is effective and easy to use.

Once you have your ideas down, you can start organizing them. You'll want to open your piece by capturing your readers' attention. Answer their question, "What is this about?" If you're introducing prospects to a new product, then tell them. And if you're changing a company policy, get to the point right away. Focus on your readers' perspective and avoid long narrative beginnings, otherwise you risk losing their interest. Then use the middle or body of your piece to identify your main points. Depending on the purpose of your piece, order your points by priority or chronologically. Finally, end your piece on a positive note.

2. Stop Thinking So Much

Taking your time and planning every word won't actually improve your writing. In fact, quickening your pace has a number of benefits, especially in the first draft. First, writing fast captures your natural voice and personality in every sentence. That means your words will sound like you, which is important in making your messages effective. Speeding it up will also help alleviate your fears of making mistakes. If you continuously second guess your sentence structures, word choices, and grammar, you'll never finish your first paragraph. And that's what editing and revising are for anyways.

That's right. Get used to the idea of a first draft. Every writer knows the importance of going back over their work to eliminate errors and revise their words. And with business writing, you risk losing credibility and professionalism if you make mistakes. Essentially, if you want your readers to understand the message you've put on paper, you must make sure you can understand it yourself. Even the best, most experienced writers know that the editing phase is crucial to creating decent work.

3. Write Less

Before your excitement takes hold, write less doesn't mean write less frequently. In this case, it means write fewer words. Shakespeare once said, "Brevity is the soul of wit." And if he didn't know what he was talking about, then you wouldn't have read his work in high school English class. So what exactly did he mean? Simple; tighten up your language and leave out every word that doesn't add meaning to your message.

If you want your message to come across on paper the same way it sounds in your head, then you must eliminate all the awkward, wordy phrases that don't make your message any more meaningful. For example, replace "due to the fact that" with "because." And substitute a simple "if" for wordy "in the event that." These simple changes will make your message clear, less verbose, and more professional.

4. Don't Hold Back

If you're writing something, whatever it is, you obviously have a reason for doing it. Maybe you want to inform your employees of a new policy, or maybe you want to share the benefits of your latest product with prospective clients. Regardless of the reason, you must make it clear to your readers. Otherwise, they won't read past your first sentence.

Be direct, use strong verbs, and make powerful points. If you're trying to sell your services, tell your readers how you're different from the competition. Or if you need support for an upcoming project, tell your readers how they can help. Don't make them figure out what you want. Tell your readers why they need to read your piece, what's in it for them, and what action you want them to take.

5. Take a Break

Depending on your project, and your propensity to procrastinate, try to give yourself a break from every piece you write. For example, try writing your rough draft in the morning, and then reread and revise after lunch. For shorter pieces, the best time to take a break is after your first draft is completed. When you're writing longer pieces, like books or business plans, break after completing a section or chapter. You certainly don't want to stop mid-sentence, or even mid-paragraph because you may forget where you were headed.

Taking some time off from every project will allow you to return to it with new perspective and increased objectivity. You'll see your own errors, gaps in your information, and organizational challenges more readily when you've taken some time away. Even if you're on a deadline and can only spare ten minutes, go take a walk or do something else. Your writing will be better for it.

Better Writing in the Future

Even if you love writing, you can't deny it takes work. But you can make major improvements to your written work without serious effort. Start by organizing your message into a simple, logical format. Then stop stressing over every word, and write freely and quickly through your first draft. Eliminate wordy phrases to keep your message concise, and tell your readers exactly what you want them to gain from every piece you write. Finally, take a break from your work so you can come back to it with a fresh, objective perspective.

Improving your business writing doesn't have to be difficult. When you use these five easy methods for better writing, your work will be more effective and you'll see big results from little effort.

Melinda is an Editorial Specialist for Cameo Publications, the leading editorial and publishing services and consulting firm for professional speakers and business leaders. With her writing expertise, she helps clients communicate their knowledge to the marketplace with clarity and confidence. For more information, e-mail her at [email protected] or call (843) 785-3770.

In The News:

This RSS feed URL is deprecated, please update. New URLs can be found in the footers at

The County

Homeschooled students learn lessons in writing
The County
On the morning of Friday, Jan. 12, seven students ranging from elementary to middle-school age were seated in Room 411 at Presque Isle High School's Adult and Community Education Center, ready to write. Instructor Robin Thurston chatted excitedly with ...

New York Times

No Longer Writing, Philip Roth Still Has Plenty to Say
New York Times
In 2012, as he approached 80, Roth famously announced that he had retired from writing. (He actually stopped two years earlier.) In the years since, he has spent a certain amount of time setting the record straight. He wrote a lengthy and impassioned ...


Writing A 'To-Do' List May Help You Fall Asleep Faster
The authors, who published their results in the Journal of Experimental Psychology, pointed out that there are two hypotheses to explain how writing a to-do list might affect worry. One is that it would increase it, since you're calling to mind ...
Writing a To-Do List Before Bed Could Help You SleepLive Science
Writing A To-Do List Before Bed May Help You Fall Asleep QuickerIFLScience
Writing to-do list can help you sleep better | Well+GoodWell+Good
Baylor University -Medical News Today -CTV News -TIME
all 78 news articles »

The New Yorker

Writing Teacher
The New Yorker
The gift of a snapshot, book, or story meant to break silence that settles in after they leave the university, the silence that being here, a student for a semester in my fiction-writing class, doesn't break, silence of living ordinary lives we all ...

KUTV 2News

EXCLUSIVE: SLC parking officers fired for taking kickbacks for not ...
KUTV 2News
(KUTV) - Our investigation started 2 weeks ago, when Jeff Clegg, a former Salt Lake City parking enforcement officer, called us to complained he was fired for exposing a culture of bullying at his workplace. After pressing Clegg he revealed the real ...

and more »

The Bakersfield Californian

Give peace and writing a chance at Writers of Kern meeting
The Bakersfield Californian
Longtime peace activist Dr. Frank Romano, author of "Love and Terror in the Middle East," will be the featured speaker at the Writers of Kern monthly meeting on Saturday. Photo by Gregory Holod. Facebook · Twitter · Email; Print; Save. Current world ...

Sleep Review

Writing “To-Do”s Before Bed Helps Healthy Young Adults Fall Asleep Faster
Sleep Review
Writing a “to-do” list at bedtime may aid in falling asleep, according to a Baylor University study. Research compared sleep patterns of participants who took 5 minutes to write down upcoming duties versus participants who chronicled completed ...
How writing your to-do lists can help you sleepWCNC
How writing a journal can help you sleepThe indy100
Can Writing A To-Do List Help You Fall Asleep?SentryTribune

all 4 news articles »


The Expanded Universe Story That Led to Lucasfilm Re-Writing Star ...
The acquisition of Lucasfilm by Disney in 2012 eventually brought with it a huge change for Star Wars fans: The dissolution of the Expanded Universe, which had been considered as part of the saga's vast canon for over two decades. But apparently, it ...

and more »

The Guardian (blog)

Writing a book helped me come to terms with my twin's death
The Guardian (blog)
I live with a learning difficulty: dyspraxia. In my case, this means I am awkward, clumsy and I don't see the world as others do. I live in a world of right and wrong, of black and white, when – I'm told – it is a world of compromise and grey areas. I ...

Conservative Review

WTF MSM!? Setting the narrative before writing the story
Conservative Review
Misleading from the start … Last week, the Associated Press published a story about the economic benefits of the Trump tax cuts. The story focused on bonuses and claimed that companies weren't also raising wages. It was false and misleading. The ...

and more »
Google News

Does Your Plot Suit Your Characters And Vice-Versa?

Creative Writing Tips ?When an idea comes to us for... Read More

Plotting By Personality - Work With Your Natural Instincts

What's the best way to plot?Quick answer: the best way... Read More

Fight The Fluff!

The first and final rule of quality writing is this:... Read More

How To Filter Description Through Your Characters

How do you describe a scene without slowing down the... Read More

Be A Savvy Writer: Go Where The Business Is

If you're a writer, you're in business. It doesn't matter... Read More

The Untold Secrets of Writing Best Selling Childrens Books

Ever wondered how the most successful children's book writers get... Read More

Passionate About Writing?

I'm a writing fool! 2 book proposals, 1 user's guide,... Read More

Learn to Talk on Paper: The Art of Effective Business Writing

Rudolf Flesch, a specialist in writing skills, ran classes... Read More

Writing the KAIZEN Way

Over the past eight years or so, I have tutored... Read More

How To Co-Publish For Profits!

The Benefits of Co-Publishing There are a number of publishers,... Read More

For Beginners: Ten Ways To Prepare To Get Published

(Skip directly to ten for the fastest shortcut!)Like any field,... Read More

Suspense Novels Need Fast Starts

Suspense novels, unlike any other genre, need fast starts. Fans... Read More

Ten Tips To Get Started Writing Your Book

You are far more likely to successfully write and publish... Read More

Spiritual Journaling

Whether you keep a separate spiritual journal or just want... Read More

Starting a Local Writers Group

My husband is no poet, so when I offer my... Read More

Writing for Local Veterinary Hospitals

Freelance writer STANLEY BURKHARDT has a passion for animals. He... Read More

Top Seven Ways to Write your Print or eBook Fast

Want to write your book? But, need a blueprint on... Read More

Bird by Bird

It's easy to feel overwhelmed by marketing. First, there's so... Read More

Are You Feeling Dash-ing? Using Punctuation for Effect and Influence

The dash--that curious mark of punctuation people use in their... Read More

Scenes and Structure

Beginning writers often tend to think of a book as... Read More

To Tell If You Are A Literary Snob

"I don't know if I should put 'writer' on my... Read More

Know Your Editing Choices

Each author has special editing needs. To save yourself time... Read More

Is The Theme Reinforced In The Ending?

Creative Writing Tips ?By now you should have an idea... Read More

Extreme Research: 10 Snappy Rules For Success

So you want to learn to research well, and not... Read More

How Are You Plotting?

Creative Writing Tips ?Writing is a creative process and how... Read More